MHADK Outing Leader Responsibilities

In addition to the ADK’s general leader responsibilities, we’ve included a list of responsibilities for MHADK leaders.

Submit an outing:

Please follow this new procedure to post your own outings.

  1. Verify your membership AND certifications are up to date.
    Go to adk.org, login, select the “About Me” tab to verify membership. Select the “Certification” tab to verify your current level.
  2. Submit your activity at least 2 weeks in advance, if possible.
    ADK requests that we submit our outings at least 2 weeks in advance; this meets the lead-time requested to review and post.     (If you miss the lead time it’s possible to still accommodate; submit the form as usual, then follow-up with a separate “Rush” email. See the section below for “Corrections/cancellations/rush requests”.)
  3. Complete the outings form.
    Use this link to complete the form on the chapter calendar to submit an activity:  https://adk.org/chapter/mid-hudson/.

    Please add a word in your trip title to describe the activity type, ideally the first word. This helps catch people’s attention when they are looking for an activity to join.
    Examples:
    Paddle Esopus Creek, Hike Mt Taurus, Backpack Cranberry Lake Wilderness, MWH Lost City Loop

    Dogs are again allowed on our outings. Please include appropriate text if you would like to allow participants to bring dogs.

    The submission form requires more information than previously required. Please see below for a sample completed form. The form now includes:
    1. The trip rating. (See the latest Outing Leaders Guide for rating guidelines.)
    2. The elevation gain. (You can put zero if it’s a paddle)
    3. The distance and whether it’s round trip or point to point.
    4. The medical facility you would go to if there was an emergency with name, address and telephone number
    5. The phone number for the authorities you would call in an emergency.
  4. Submit the form.
    Once submitted, staff at HQ (usually Josh Ellis) will review, approve and post it to the calendar site. You can view our calendar here: https://adk.trumba.com/adk-mid-hudson
     
  5. Corrections/cancellations/rush requests.
    To make corrections, cancel an outing, or to request a rush request please followup with an email to BOTH Josh Joshe@adk.org and our Outings email address mhadkoutings@gmail.com. Josh has access to make updates to the calendar.   

After each outing:

After each outing is complete, all Mid-Hudson ADK trip leaders must submit the following documents:

  1. Signed liability/waiver form.   (Download a blank form)
    Please take a photo of both the cover and signatures pages.
  2. Trip report.
    This is a summary of your trip. It can be anywhere from a few sentences to a page-long narrative. At the end of the report please include all participants with first name and last initial. (See an example here.)
  3. Trip photos.
    We will accept from 1 to 8 photos.

Please send all documents (both waivers, trip report and trip photos) to BOTH our Outings email address mhadkoutings@gmail.com and to Josh Joshe@adk.org. Once Josh acknowledges receipt of the waiver you can shred it, there is no need to retain the hard copy.

Optional: If you are a Facebook user, you may also post your trip report and photos on Facebook. You may post as many photos as you like. https://www.facebook.com/groups/adkmidhudson

Sample of completed activity form:

Sample of a completed activity: